- 1). Open the postcard publication into which you want to merge a list. Go to the "Tools" menu in Publisher 2003 or 2007, point to "Mail and Catalog Merge" and select "Mail and Catalog Merge Wizard." Go to the "Mailings" tab in Publisher 2010, click on "Mail Merge" and select "Step by Step Mail Merge Wizard."
- 2). Select "Use an Existing List" to merge the data in an Excel spreadsheet. Choose "Select from Outlook Contacts" if you want to merge data from your Outlook address book. Click "Next."
- 3). Choose the Excel workbook or Outlook contact folder from which you want to insert names and addresses and click "OK."
- 4). Go to the "Insert" tab or menu and select "Text Box." Draw a text box onto the postcard publication where you want to insert the merged name and address on each card. Click "Address Block" on the "Insert Fields" section of the mail merge task pane. Select the options you want to use in the "Insert Address Block" dialog box and click "OK."
- 5). Click "Next" to complete the merge." Select "Merge to a New Publication." Publisher will open a new window with each postcard listed in the "Page Navigation" pane.
- 6). Click "Print." Select "Multiple Pages per Sheet" in the "Printing Options" area if you are printing several postcards onto single 8.5" x 11" sheets of card stock, or select "One Page Per Sheet" if you are printing onto individual postcards. Select "Double-Sided" under "2-sided Printing Options" if the postcards have data on each side. Click "Print."